WIEGO (“we,” “our,” “us”) is committed to protecting the privacy and security of personal data. This Privacy Statement outlines our practices for collecting, using, and managing personal data from website visitors, employees, self-employed consultants, and job and consultancy applicants. It applies to all data gathered through our website (www.wiego.org) and related to employment and consultancy engagements.

Website Privacy Practices

This section explains the data handling practices for visitors to our website and subscribers to our newsletters.

  • Scope: This statement applies to WIEGO’s entire website and not to pages hosted by other organizations, including those to which our website may link.
  • Information Collection and Use: Our website can be browsed without entering any personal information. However, some services and features, such as joining a mailing list or making a comment, require personal information. We collect and use your data only for purposes you have explicitly consented to.
  • Cookies: We use cookies to enhance user experience by storing small data files on your device. Cookies help us track your interactions and improve our website, including using third-party data processors like Google Analytics to gather data on geographic location, device type, internet browser, and operating system. This information is used for analytics purposes and does not personally identify you.
  • Newsletters: Our website allows visitors to subscribe to newsletters by providing a valid email address, first and last name, and preferred language. Additional optional information includes location and professional affiliation. We use MailChimp to manage mailings, and your information remains in our databases as long as we use this service or until you request removal. Unsubscription is available at any time through a link in our emails.
  • Social Networks: WIEGO maintains profiles on social networking platforms like Facebook, LinkedIn, X (formerly Twitter), and YouTube. User interactions on these platforms are governed by their respective privacy policies which you may wish to review. Please note, WIEGO is not responsible for these privacy policies.
  • Data Retention for Website Users:
    • Cookies: We retain cookies on your device in accordance with standard industry practices. You can control or delete cookies through your browser settings at any time.
    • Newsletter Subscriptions: We retain your personal data related to newsletter subscriptions for as long as you maintain your subscription. You may unsubscribe at any time, after which your data will be removed from our active mailing lists.

Employment and Consultancy Privacy Practices

This section details the collection and use of personal information for job and consultancy applicants and individuals contracted to work with us, whether on an employment or self-employment basis.

Please also note that the WIEGO Intranet may have additional privacy guidelines, which can be consulted on the platform.

Information We Collect

We may collect and process the following personal data from candidates, employees, and consultants:

  • Personal Identification Information: Name, address, email address, phone number, date of birth, sex, gender, and nationality.
  • Professional Information: CV/resume, cover letter, qualifications, employment history, references, job/consultancy contract details, and any other information you provide during the application or contractual process.
  • Sensitive Information: Where necessary, we may collect information about your health, criminal records (if applicable), and other sensitive data in accordance with UK law.
  • Financial Information: Bank account details, tax status, salary, and payment information.
  • Technical Data: IP address, browser type, and operating system for online applications and communications.
  • Contract Management and Performance Data: Appraisals, feedback, disciplinary records, and training records.

How We Use Your Information

We use your personal data for the following purposes:

  • Recruitment and Selection: To evaluate your suitability for the role or contract, communicate with you throughout the recruitment process, and make informed hiring decisions.
  • Contract Management: To manage and administer your employment or consultancy contract, including invoice processing, payroll, benefits, delivery of service or performance evaluations, and compliance with policies.
  • Legal and Compliance: To comply with legal obligations and defend against legal claims.
    Diversity Monitoring: To monitor diversity and equal opportunities (on an anonymized basis where possible).

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: When you provide us with your information as part of the application or contractual process.
  • Contractual Necessity: To fulfil our obligations under your employment or consultancy contract.
  • Legal Obligations: To comply with applicable laws and regulations.
  • Legitimate Interests: For our legitimate interests in managing and administering our recruitment and contract management processes effectively.

Data Sharing and Disclosure

We may share your personal data with:

  • Service Providers: Third-party service providers who assist with our recruitment and contract management processes, such as financial software providers, payroll processors, and background check services.
  • Legal and Regulatory Authorities: When required by law or to protect our legal rights.
  • International Transfers: If working or applying for opportunities outside the UK, your data may be transferred to and processed in countries with different data protection standards. We ensure adequate safeguards are in place to protect your data.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. All documentation relating to recruitment, selection, and contract management shall be held securely and in confidence. Access to information shall be restricted to those involved in these processes.

Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Specifically:

  • Recruitment Data: All records shall be destroyed six months after a recruitment exercise is complete, unless consent with the candidate has been agreed to retain the data longer.
  • Contractual Data: Data related to your employment or consultancy contract will be retained for the duration of your contract and for a period thereafter as required by law or our data retention policies.
  • Candidates and contracted individuals have the right to request the deletion of their recruitment data at any time.

Your Rights

You have the following rights regarding your personal data:

  • Access: Request access to your personal data.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your personal data.
  • Restriction: Request restriction of processing of your personal data.
  • Data Portability: Request transfer of your personal data to another party.
  • Objection: Object to the processing of your personal data in certain circumstances.

To exercise your rights, please contact us at wiego@wiego.org

Changes to This Privacy Statement

We may update this Privacy Statement periodically. We will notify you of any changes by posting the new statement on our website and updating the "last updated" date.

Contact Us

If you have any questions or concerns about this Privacy Statement or our data processing practices, please contact us at:

Women in Informal Employment: Globalizing and Organizing (WIEGO) Limited
521 Royal Exchange
Manchester M2 7EN
United Kingdom
Telephone: 44-161-819-1200 | Email: wiego@wiego.org